Terms & Conditions
All business relations between LEADING MINDS GmbH (hereinafter referred to as the “Contractor”) and the Client concerning the conception, organization, planning and implementation of face-to-face and online events (including services of speakers, moderators, artists and online experts) or the procurement of services of third parties (speakers, moderators, artists, directors, technical experts) shall be governed exclusively by these GTC.
The details of the order shall be agreed with the client in a separate written order in accordance with these GTC. The services to be provided by the Contractor shall be specified in detail in the respective individual order. Ancillary agreements or changes that alter the scope of the contractual services must be made in writing. This also applies to the change of the aforementioned written form requirement.
The LEADING MINDS team is happy to work for you, but not for free. The LEADING MINDS GmbH is a consulting company and charges for its services. Inquiries to the LEADING MINDS GmbH we treat as an order to LEADING MINDS and hand over these inquiries to an internal project team. Each inquiry receives a project number. Should you as a customer look for and book an expert or keynote speaker elsewhere or terminate the project before final booking, LEADING MINDS GmbH reserves the right to charge you project costs in the amount of at least Euro 750.– plus VAT. If you book an expert or keynote speaker with LEADING MINDS GmbH, the project costs will be credited to the achieved commission. By clicking on the GTC to visit our website, you agree to this regulation, it becomes part of the contract with the inquiry and the associated placing of the order.
The client is obliged to support the contractor in the fulfillment of its performance obligations in an appropriate manner and in compliance with all relevant legal provisions. This includes in particular, but is not limited to, the timely provision of all information, data material, advertising material, technical aids, etc., which are necessary for the performance of the service and/or a necessary component of the agreed services. The Customer shall fulfill the obligation to provide the acts of cooperation in a timely manner and without being requested to do so. Any costs for the cooperation shall be borne by the client.
In the case of an online event, the Client shall make available to the Contractor all documents, records, and inserts (photos, films, clips, etc.) as well as all data to be included in the production in connection with the live stream no later than two working days prior to the dress rehearsal.
The Client represents and warrants that it is the owner of the rights of use and ownership/possession of the content that may be required for the performance of the Contractor’s services and that any rights of use that may be required for the performance of the order can be granted by the Contractor to the extent necessary without infringing the rights of third parties. The Customer shall indemnify the Contractor against all claims in the event of alleged or proven infringements of third party rights. This also includes legal costs.
The Customer is obligated to comply with all legal requirements (in particular, but not exclusively: assembly, noise, fire and data protection regulations) for the preparation and execution of the order, as well as to obtain all permits that may be required and to notify the Contractor of the permit conditions in a timely manner.
The Client shall provide the Contractor with one or more contact persons and thereby ensure constant and timely communication for the planning, preparation, organization and execution of the event. The Contractor shall be informed immediately of any changes in the person of the contact person.
The Client shall bear all taxes, duties, GEMA fees, as well as other fees and expenses (KSK, VG Wort, image rights, etc.) itself. The Contractor undertakes to provide the corresponding registrations and payments to and from the collecting societies.
Unless otherwise agreed in advance in the respective order, the Client shall bear the travel and accommodation costs and expenses of the persons whose presence on site is necessary for the planning, preparation, organization and/or implementation of the event.
The Client shall take out the necessary insurances for the event and shall provide the Contractor with a confirmation to this effect upon request. The client assigns his claims against the insurance to the contractor. Private events are excluded from this regulation.
The client shall check the concept or the planning of the event immediately after it has been submitted by the contractor and shall immediately notify the contractor in writing of any complaints/defects and give notice thereof. Defects that are not obvious must be reported in writing immediately after their discovery.
The Customer agrees that the Contractor may name the order as a reference (including the name and logo of the Customer) if and to the extent not otherwise agreed.
If, from the Client’s point of view, a change in performance is necessary with regard to the content and scope of the services owed by the Contractor, the Contractor and the Client shall agree on an adjustment to the contract which takes into account the additional work and the time delay resulting from the change in performance. If no contractual adjustment is reached, the Contractor shall be entitled to reject the request for a change in performance.
The start, duration and termination of the order shall be specified separately in the respective individual order between the Customer and the Contractor and shall become an integral part of the contract.
The contractor is obligated to treat all confidential information that becomes known to him in connection with the order as confidential, unless and insofar as the client releases the contractor from the obligation to maintain confidentiality. This provision shall also apply for the time after the termination of the individual order.
Insofar as the Contractor acts as an intermediary, the Customer undertakes not to conclude any direct contracts with the intermediary for a period of 36 months. In the event of a breach of the aforementioned obligation, the Contractor shall be placed in such a position as if it had mediated the conclusion of the contract. This shall include a corresponding claim to payment of the brokerage fee which the Customer would have paid for a corresponding brokerage by the Contractor. The assertion of further claims for damages remains unaffected by the above provision.
The platform leading-minds.com with its legal entity LEADING MINDS GmbH is a company of Premium Management Group Holding AG. Personal email data may be used for advertising, marketing and newsletters within the group of companies.
Additional agreements do not exist.
Changes and additions to these GTC must be made in writing according to § 126 BGB. This also applies to changes and waivers of this written form requirement.
Deviating, conflicting or supplementary terms and conditions shall only become part of the contract if the Contractor has expressly agreed to their validity.
The Contractor shall be entitled to amend the General Terms and Conditions at any time. The Customer will be informed of this in writing or by e-mail and has the right to object to the amended GTC within one month of notification. If the Client does not object within this period, the contractual relationship shall continue to exist under the amended GTC. If the Customer objects in due time, the contractual relationship shall continue; however, the Contractor shall be entitled to terminate the contractual relationship without notice.
The exclusive place of jurisdiction is Berlin.
This agreement is subject to the laws of the Federal Republic of Germany with the exception of international private law and the UN Convention on Contracts for the International Sale of Goods.
This agreement is valid worldwide.
Should one or more provisions of this agreement prove to be invalid, void or unenforceable, this shall not affect the remaining provisions. The invalid, void or unenforceable provision shall be replaced by such valid and enforceable provision that comes as close as possible to the economic purpose and the presumed intention of the parties of the invalid, void or unenforceable provision. This shall apply accordingly to any loophole in the contract.
This Terms & Conditions has been translated into English for information purposes; only the original German version is legally binding.